• Home
  • /
  • Logistical Note

Venue:

The AGRF meetings will be at Sofitel Abidjan Hotel Ivoire, Abidjan, Côte d’Ivoire

Checking Registration Status:

Please log into your AGRF account which you set up when you were registering to check if your registration has been approved and confirmed. You can also check if your accommodation has been confirmed as well as view and download your invoices and receipts.

Online registration will close on 29th August 2017

Registration on-site WILL NOT be allowed.

You will be required to produce an identification document to enable entry to the venue, preferably your Passport for International delegates and National Identity card for Ivorian residents.

Air Travel & Accommodation:

A polite reminder to request you to update your flight and accommodation details to enable us confirm and plan your airport pick up and drop off. Follow this LINK to manage your registration and to provide us with the necessary details in order for us to fully confirm your attendance. If we do not receive your flight details by 01 September 2017, you will have to arrange your own pick up and drop off.

Visas:

Online (Biometric Visa or E-visa)

The Invitees are requested to;

–       Go to the website www.snedai.com/evisa

–       Click on the “clusters of” tab

–       Click on Biometric visa in the “Technologies” column and follow the registration instructions

–       Once done, a “pre-enrollment letter for approval” will be sent to your email. This will act as your interim visa.

–       Upon arrival at the airport, an applicant should present this at the “Airport Visa” office, where his/ her bio metric details will be reviewed and a visa issued, if successful.

It is important to note that

  1. a)Invitees making their online registration for e-visa will be managed by DST e-visa office upon arrival at the airport.
  2. b)The online e-visa application does not necessarily guarantee admission to the nation. Thus, your application can be accepted or rejected.

Please feel free to reach out to the AGRF team if you need further clarification.

Vaccination:

Yellow Fever vaccine is a requirement for all persons travelling to Ivory Coast, you will be required to provide your yellow fever certificate upon arrival and show it to Port Health Officers.

Accommodation:

Participants coming from outside Abidjan are expected to arrive and check in at hotels of their choice as provided on the website. All reservations and payments are done online through the registration portal.

Airport transfers:

AGRF’s assigned travel agent will provide airport transfers (for those booked through AGRF registration on website). Alternatively, kindly email your flight details to agrf@cbm-events.com  CBM voyages representatives will be waiting with placards indicating names of participants for the meetings at the International Arrivals section. In case you need help with airport pickups kindly call the airport transfer desk on +225 08 11 24 50

Travel Insurance:

Kindly note that you are not covered under any travel, medical, accidental death, life or other insurance carried by AGRF. You may, however, take out your own travel insurance policy for this particular mission.

Information and Hospitality Desk:

Information and hospitality desks will be located at all the AGRF preferred hotels below. All reservations and payments are done online through the AGRF registration portal.

Delegates can obtain information on travel, transport, tours and car rental service here. Please contact the staff if you wish to reconfirm your tickets and outbound airport transfers. Airport transfer services are a complimentary service.

Hotel rates Rate for participants Savings
Hotel Room type Unit rate (CFA) Unit rate (EUR) Includead breakfast Unit rate (EUR)  per day/per person AVAILABILITY
Novotel Classic            180,000 CFA             274 EUR                      234 EUR                    40 EUR YES
Superior            200,000 CFA             305 EUR                      258 EUR                    47 EUR YES
Total
Ivotel Standard / Studio/ Suite              85,000 CFA             130 EUR                      109 EUR                    21 EUR YES
Total
Tiama Classic         190,000 CFA             290 EUR                      203 EUR                    87 EUR YES
Total
Seen Hotel Standard            120,000 CFA             183 EUR                      152 EUR                    31 EUR YES
Supérieur            200,000 CFA             305 EUR                      234 EUR                    71 EUR YES
Total
Grand Hotel Standard  67 000 CFA  102 EUR  100 EUR  02 EUR YES
Supérieur  80 000 CFA  122 EUR  120 EUR  02 EUR YES
Total          

Meals/Bar/Extras:

A light lunch with an accompanying soft drink will be served on all days of the meetings to all. All accommodation is booked on bed and breakfast basis. The secretariat will not cater for meals consumed at the hotels or bar services offered at the hotels.

Special Dietary and Mobility Needs:

Please let the registration desk know if you have special dietary or mobility needs.

Name Badge:

You can collect your AGRF badge at the Sofitel Abidjan Hotel Ivoire starting 4th September 2017. Kindly carry an identification document such as your passport, driving license or national identification card. You will not be able to collect your badge if you do not have this document.

Please note there will be no registration of delegates at the Sofitel Abidjan Hotel Ivoire. Each delegate should have registered earlier to be able to pick up their access badge and this will be after presentation of the identification document and having their photograph taken. Thus, delegates cannot have their badges picked up by another person other than themselves.

Transfers to the Venue:

AGRF Secretariat has organized for transfers to the venue at scheduled hours. This information will be available at the AGRF information desks at the hotels.

Weather:

September is rainy in Abidjan and temperature is between 23° and 28°. Carry with you warm clothing.

Electric Voltage:

Current is 220/240AC 50HZ. Ivory Coast uses 240v type C Euro plug and the type E and type F Schucko sockets type, similar to the ones used in the UK. In order to use USA devices in Ivory Coast, make sure to have a plug adapter plus step-down transformer to convert 240v to 110v.

Liability:

The AGRF organizing committee shall not be liable for personal accidents or losses or damage to private property suffered or caused by registered delegates and accompanying persons of the Forum. Delegates are encouraged to make their own arrangements with respect to personal insurance.

Queries:

Please direct all queries to the following contacts:

AGRF Secretariat (FOR REGISTRATION)

Betty VataBVata@agra.org – +254 721 290 798

For accommodation and other enquiries: Ann Muthoni – AMuthoni@agra.org +254 780 882 613 OR  Victor MugoVMugo@agra.org +254 719 199 785

General line – +254 703 033000

 

CBM Voyages (FOR HOTEL AND ACCOMODATION)

Please contact CBM Voyages (details below) for all queries related to hotel & accomodation and airport transfers

Email: agrf@cbm-events.com

Mobile phone/Whatsapp +225 4848  69 35

Office contact +225 22 43 71 22.

separator